Donation Request Letter Template

Donation Request Letter Template — Ready-to-Use Local Business Outreach

When it's time to put together raffle baskets or fundraiser prizes, the hardest part is often just getting started on the ask. This template gives you a ready-to-use letter for requesting gift cards, items, or services from local businesses, so you can start reaching out to your community right away instead of drafting a request from scratch under a deadline.

The letter covers everything a business owner needs to say yes: what the fundraiser supports, what kind of donation you're hoping for, a donation deadline, drop-off/pickup flexibility, and a note that a written tax acknowledgment is available as a 501(c)(3) — plus an optional offer to recognize the business at your event and on social media. The product image shows both the plain base version and an example dropped into a full church letterhead, so you can see how easily it adapts to your own branding.

Every spot where your church and event details belong is clearly highlighted, so you can move quickly through customization — add your own header, drop in the highlighted fields, and it's ready to send.

What's Included:

• Donation Request Letter, in the original Apple Pages format
• Word version (exported from Pages) for congregations without Pages access
• PDF version showing exactly how the formatting is intended to look, for reference
• Highlighted fields marking where your church, event, and contact details go
• Example shown with a sample church header, so you can see how it looks fully branded

A note on formatting: Because the Word file is exported from Pages, you may notice small formatting shifts — spacing or alignment — when you open it. Use the included PDF as your visual reference for how the document is meant to look, and adjust the Word version as needed.

Important: This template is a starting point, not legal or tax advice. Please confirm any donation acknowledgment language matches your congregation's own 501(c)(3) documentation practices before sending.

Ideal For: Congregations running raffle baskets, silent auctions, or any fundraiser that relies on local business donations — and any church wanting a warm, professional ask ready to go without starting from a blank page.