Facility Use Agreement Template

Facility Use Agreement Template — Editable Starting Point for Your Congregation

Newly chartered or long-established, every congregation eventually needs a clear, written policy for who can use the building, when, and under what conditions. This template gives you a ready-to-adapt Facility Use Agreement and accompanying Policy Statement, built from real church practice, so you're not starting from a blank page when a group asks to rent your fellowship hall or a community partner wants to use your space.

The agreement covers the basics every congregation needs to think through: responsible-party designation, reservation procedures, rental and deposit fee structure, general use policies (smoking, cleanup, borrowed property), and insurance/indemnification language — including sample minimum coverage limits to use as a reference point when you talk to your own insurance provider.

Every spot where your congregation's name, address, city, and local details belong is clearly highlighted, so you can move quickly through customization without hunting for what needs to change.

What's Included:

• Facility Use Agreement + Policy Statement, in the original Apple Pages format
• Word version (exported from Pages) for congregations without Pages access
• PDF version showing exactly how the formatting is intended to look, for reference
• Sample fee structure and insurance coverage limits, editable to match your congregation's own decisions
• Highlighted fields throughout marking where your church's specific information goes

A note on formatting: Because the Word file is exported from Pages, you may notice small formatting shifts — spacing, indentation, or table alignment — when you open it. Use the included PDF as your visual reference for how the document is meant to look, and adjust the Word version as needed.

Important: This template is a starting point, not legal advice. The Ministry Marketplace and this vendor are not liable for its use or for any agreements your congregation enters into based on it. Please review the finished document with your own insurance provider and, if possible, legal counsel before adopting it — insurance requirements and liability language can vary significantly by state, denomination, and property type.

Ideal For: Newly chartered congregations building their first facility-use policy, established churches updating outdated paperwork, and administrative or trustees committees looking for a practical template to adapt rather than write from scratch.